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administrative assistant, License Stores - Northeast Region (Remote - U.S.)
About the position
Responsibilities
- Provides administrative support to one or more executives.
- Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources.
- Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence, and prioritizing mail.
- Serves as a point of contact for the business unit or department.
- May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities.
- Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets.
- Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials.
- Works with facilities department in planning and organizing team space maintenance and facilities moves.
- Provides support and resources to department hiring managers for new partner setup and immersion activities.
- Organizes and schedules team and department meetings, arranges for audiovisual equipment, sets up meeting facilities and may take meeting minutes.
- Initiates special projects and process improvements based upon observations of department needs.
- Schedules executive domestic and international travel in compliance with existing policies and procedures.
- Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths.
- Serves as a peer leader to administrative team within function.
- Advises department in the use of the business unit or department's products and services.
- Advises department in awareness of and compliance with company policies and procedures.
- Supports executive, department and administrative team in coffee education as a part of Starbucks core business.
- Maintains regular and punctual attendance.
Requirements
- Working hours compatible with Eastern Time Zone.
- Strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information.
- Proficient with Microsoft Office 365 and virtual tools.
- Able to balance multiple priorities and projects in a fast-paced environment.
Nice-to-haves
- Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.
- Collaboration - demonstrate confidence, composure and professionalism.
- Communication - able to communicate clearly and concisely, both verbal and written.
- Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities.
- Time Management - able to meet deadlines and follow through on commitments.
Benefits
- Medical, dental, vision, basic and supplemental life insurance.
- Short-term and long-term disability.
- Paid parental leave.
- Family expansion reimbursement.
- Paid vacation from date of hire.
- Sick time (accrued at 1 hour for every 25 hours worked).
- Eight paid holidays and two personal days per year.
- 401(k) retirement plan with employer match.
- Discounted company stock program (S.I.P.).
- Starbucks equity program (Bean Stock).
- Incentivized emergency savings and financial well-being tools.
- 100% upfront tuition coverage for a first-time bachelor's degree through Arizona State University's online program.
- Student loan management resources and access to other educational opportunities.
- Backup care and DACA reimbursement.
